Purchase Orders, Suppliers and Landed Cost
Margin is decided when you buy, not when you sell. EncoderPOS records the whole purchase — the order, the delivery, the bill and the freight — against the stock it produced.
From order to receipt without a paper trail
Raise a purchase order against a supplier, receive the goods when they arrive — in full or in part — and stock updates against the lines that actually turned up. Short deliveries stay visible rather than quietly disappearing.
- Purchase orders per supplier and per branch
- Partial and full goods receipt
- Outstanding order lines stay open until received
The cost that follows the unit
Supplier bills and landed cost — freight, duty, handling — are recorded against the receipt, so the cost carried by each unit is the cost of getting it onto the shelf. When that unit sells, that is the cost used to work out profit.
- Supplier bills matched to receipts
- Landed cost apportioned across received lines
- Cost captured on the sale line at the moment of sale
Suppliers with a balance, not just a name
Every supplier carries a ledger of bills raised, payments made and returns sent back. Purchase returns move stock out and adjust the supplier balance in the same step, the mirror image of a customer credit note.
- Supplier ledgers and outstanding balances
- Purchase returns to supplier
- Payment history per supplier
Purchases — common questions
Does EncoderPOS support purchase orders?
Yes. Orders are raised per supplier and per branch, received in full or in part, and any short-delivered lines stay open until they arrive.
Can I include freight and duty in product cost?
Yes. Landed cost is recorded against the goods receipt and apportioned across the received lines, so each unit carries its true cost.
Can I return goods to a supplier?
Yes. A purchase return moves the stock out and adjusts the supplier balance in the same operation.
Related features
Where this matters most
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